Tomorrow! 7:30 PM: Bible Study Sunday, August 25, 10:00 AM: Pavilion Service Sunday, August 25, 11:00 AM: Social Hour For further details and other dates, please visit the Community Calendar
Heidelberg Beach Board Minutes (2014)

Board of Trustees Meeting
Heidelberg Beach Association
November 8, 2014

Present: Jane Chidester (President), Rick Herwerden (Vice-President), Dick Castele (Treasurer), Tom Eshelman (Secretary), Bill Hertzer, Jan Peer, David Rohrbaugh, Scott Welch, Bill Richardson, Nancy Lukens, Sharon Chidester via Skype.
Real Estate Officer—Mary Chidester
Webmaster—John Macko

Absent: Barbara Weber

Treasurer’s Report: None (see new budget discussion below). The expected water billing credits related to the leaks last winter are still pending.

Real Estate Report:

  1. Four Board members were present at an Orientation Meeting on September 6, 2014 and recommend the acceptance of these new members: Jeff Belmont, Judy Destro, Ella Davidson, Craig Kessler, Scott Kessler, Linda Miranda, and Elizabeth (Beth) Schuman, Sherry Vitti, and Dale Montgomery.

  2. A motion passed (Richardson/Herwerden) to approve the transfer of Lot 69 from Sharon Coy Chidester, Trustee of the William Henry Chidester and Sharon Coy Chidester Joint Living Trust, dated August 23, 2002 to Sharon Coy Chidester, Trustee of the Declaration of Trust Creating Main Trust of Sharon Coy Chidester dated August 25, 2014.

  3. A motion passed (Richardson/Herwerden) to approve as new members Jeff Belmont, Judy Destro, Ella Davidson, Craig Kessler, Scott Kessler, Linda Miranda and approve the transfer of Lots 64 & 65 Kentucky from Mary Lou Belmont, Verna E. Field and Kenneth A. Kessler to Jeffrey A. Belmont, Judy A. Destro, Ella Davidson, Craig Kessler, Scott A. Kessler, and Linda Miranda.

  4. A motion passed (D Rohrbaugh/Welch) to approve Elizabeth Schuman as a new member and to approve the transfer of the Schuman Lots as follows.
    1. 83 Indiana from Clifford A. and Curtis D. Schuman to Curtis D. and Elizabeth Schuman
    2. 84 Indiana from Clifford A. and Curtis D. Schuman to Clifford A. Schuman
    3. 85 Michigan from Ray D. Schuman to the Lorain National Bank, as Trustee of the Ray D. Schuman Trust, and then to Charlene Schuman, Clifford A. Schuman, Curtis D. Schuman and Elizabeth Schuman
    4. 86 Michigan from Ray D. Schuman to the Lorain National Bank, as Trustee of the Ray D. Schuman Trust, and then to Charlene Schuman, Clifford A. Schuman, Curtis D. Schuman and Elizabeth Schuman
    5. 87 Michigan from Ray D. Schuman to the Lorain National Bank, as Trustee of the Ray D. Schuman Trust, and then to Curtis D. and Elizabeth Schuman
    6. 88 Michigan from Ray D. Schuman to the Lorain National Bank, as Trustee of the Ray D. Schuman Trust, and then to Clifford A. Schuman

    7. Note: this splits Tax Parcel 12-01598.000 for Schuman lots 87 & 88 into two tax parcels.

  5. Discussion of HB bylaws and new trust and inheritance arrangements.
    1. Mary reported that the proliferation of trusts and other inheritance vehicles is straining the bylaws that are in force that were set up to handle property transfers. These vehicles are eroding our ability to pre-approve leaseholders. Three vehicles were mentioned:
      1. Revocable trusts—these have been used at HB since the 1990’s.
      2. Irrevocable trusts (the main resident is not the trustee; the trustee is the real owner who votes and pays the bills). Two residents have approached Mary about possibly creating these.
      3. Transfer on death affidavits. The Board has not yet approved any of these documents.

    2. Mary will seek advice from a qualified lawyer within the community about how to proceed.

    3. The Board consensus is that membership pre-approval rules may have to be eliminated via bylaw changes. Orientation sessions and signoff on the rules of HB would remain.

    4. A motion passed (Lukens/Castele) to approve Dale R. Montgomery, Sr. and Sherry L. Vitti as members and to approve the transfer of Lots 27 and 28A from Gail Montgomery to Dale R. Montgomery, Sr. and Sherry L. Vitti, as Co-Trustees of the Montgomery Family Keystone Trust Agreement dated October 31, 2014. This is an irrevocable trust, and Dale and Sherry are now the leaseholders of lots 27 and 28A.

Old Business:

  1. Email votes taken since last Board Meeting:
    1. 8/16/2014: Voted to extend more funds to storm sewer cleaning project.
    2. 8/25/2014: Voted construction bond deposit back for 8 Pennsylvania.
    3. 8/28/2014: Voted to restructure Building Committee.
    4. 9/29/2014: Voted approval of Glaviano construction project.

  2. Tasks Completed:
    1. Pavilion area ground leveling project (funded by CCWW) and replacement tree planting (funded by Rohrbaughs (Jim & Jane) and Eshelmans).
    2. Other trees planted:
      1. Memorial Tulip Poplar for Bill H. Chidester (funded by Sharon).
      2. East entrance area: 2 white pines (funded by Kara Chidester).
      3. West entrance area: 2 white pines (funded by Mary Chidester).
      4. Note that 4 spruce trees will be planted in entrance areas in the spring—this is part of the road screening project approved at 6/14/2014 Board Meeting and discussed at the 2014 Annual Meeting (funding will be solicited).
    3. Boat House painted.
    4. Beach Bank cut back.
    5. Community Task List released to community for sign-ups.
      (See further discussion under New Business.)
    6. Dumpster service transitioned from Republic to FSI. New dumpster was delivered on 10/27/2014; first pick-up will be 11/14/2014. Old dumpsters removed 11/5/2014.

  3. Tasks still in Process:
    1. East entrance area was re-seeded, but will need additional attention in the spring.
    2. Estimates for storm sewer repair work: contacted three different service providers. One explained that plumbers do not want to do this job because their licenses could be revoked if it is found out that they are working on systems where raw sewage is being dumped into waterways. One of the three has agreed to visit HB the week of Nov 9.
    3. Tabling the By-Laws discussion with the community for now since sentiment on the Board seemed more against than for this.

  4. Zoning and Building: Changes to committee personnel were completed. Aaron Hamilton and Bill Hertzer are co-chairs.

New Business:

  1. Communications: John Macko led the discussion.
    1. The Board is comfortable with the fact that that our “sensitive” data (e.g. meeting minutes and financial documents) is viewable by anyone. Password protection is not necessary (except as already exists for the HB Directory).
    2. With Nancy Luken’s initiative and help, John created a new page on the Web Site for Cottage and Member Photos.

  2. Email Voting: the Board confirmed the use of email on votes that facilitate moving the business of the beach along (i.e. votes that are not complex issues and that do not require an open discussion). Board members can vote using "Reply". It is not necessary to use "Reply All". The sender should conclude the voting with an email summarizing the result.

  3. Community Task List:
    Reminder - the old concept of committees is obsolete with this system. There are really only two committees of the old form; the CCWW and the Building Committee. The CCWW is in charge of their own membership. While there are volunteers who manage individual tasks (or service providers), the Board is the overriding manager and organizer of the association.
    1. The items that haven’t been taken are some of the “bigger ticket” items including the spring beach cleanup. Lukens and Peer volunteered to organize it.
    2. A new “Donations” page on the Web site will be created that gives people the opportunity to fund a need.

  4. Budget Issues and Discussion:
    1. Dick Castele presented the overview.
    2. The board discussed possible cuts.
    3. A motion passed (Hertzer/Eshelman) to approve the Budget of $44,840 after one modification—removal of $700 for professional spring cleanup since we now have volunteers to organize this.
    4. Harvey plans to plow this winter and mow next season, and his pay rates remain as they have been. The Board requested that we obtain a contract from Harvey for the snow plowing.
    5. Strittmather has agreed to coordinate the repair of the road that was damaged in front of Warder’s cottage last winter for no charge.
    6. Aging Infrastructure. Various issues and ideas for proceeding were discussed. Community expertise will be sought for now.
    7. The idea of funding a post-annual-meeting “Thank You” luncheon was well-received. There are funds left over from last year’s social committee budget that could be used for it.

Next Board Meeting: Jane will propose next year’s meeting dates via email.

Respectfully Submitted,
Tom Eshelman
Secretary


Informal Board of Trustees Meeting—Orientations
Heidelberg Beach Association
September 6, 2014

Present: Jane Chidester (President), Bill Hertzer, Jan Peer, Scott Welch

Excused or Absent: Rick Herwerden (Vice-President), Dick Castele (Treasurer), Tom Eshelman (Secretary), Sharon Chidester, Nancy Lukens, Bill Richardson, David Rohrbaugh, Barbara Weber

Real Estate Officer Present: Mary Chidester

Prospective Members Present (in person): Jeff Belmont, Judy Destro, Ella Davidson, Dale Montgomery

Prospective Members Present (by phone): Craig Kessler, Scott Kessler, Linda Miranda, Sherry Vitti, Beth Schuman

New Business:

Orientation of Prospective Members: Eight of the nine people present are third generation “grandchildren” of early Heidelberg Beach leaseholders. Six Kessler family members (64 Kentucky) were present and two Pagel family members were present\ (27 W. Virginia). Beth Schuman is the wife of Curt Schuman, who of course has also been here since the day he was born (even more literally than the others since this was the Schuman family’s permanent residence)!

Though all of the prospective members are well familiar with beach life, they did review the Association’s documents and Web site thoroughly. Everyone signed two copies of the “Agreement to and Acknowledgment of Heidelberg Beach Association Documents” form. The Real Estate Officer retained an original, and each prospective member retained an original.

Since a Board quorum was not present, the vote into membership will take place at the October 25th, 2014 Board meeting and the property transfers will be executed then.

Next Board Meeting: October 25, 2014 at 10:00 AM.

Respectfully Submitted,
Tom Eshelman
President and Secretary Pro-tem


Board of Trustees Meeting
Heidelberg Beach Association
August 9, 2014

Present: Jane Chidester (President), Dick Castele (Treasurer), Tom Eshelman (Secretary), Bill Hertzer, Barbara Weber , Jan Peer, David Rohrbaugh, Scott Welch, Bill Richardson, Nancy Lukens, Sharon Chidester

Absent: Rick Herwerden (Vice-President)

Treasurer’s Report: None. The expected water billing credits related to the leaks last winter are still pending.

Real Estate Report: None

Old Business:

The bare dirt on the hill by the entrance: One last in-house effort will be made to grow grass on the entrance hillside. The work is to be done in September. These resources are committed:

  • Herb Foote will be in charge. Harvey Foote will assist.
  • Bill Hertzer will donate the cost.
  • Mark Hayman will provide straw.
  • Bill Richardson will provide matting.
  • A hose will be extended to the area from Warder’s cottage.

Pavilion Earth Work: Last year’s plan to create a level path and level grassy area near the pavilion for use in the social hour is defunct. Tom Eshelman is assigned to lead another effort.

Valerie Murray project: An email vote of the Board of Trustees will be used to expedite approval of her deposit return when the project is completed.

Zoning and Building: Changes to committee personnel are coming.

Dumpster service: There are reasons to switch from Republic to FSI: cost, dumpsters with sliding doors, potential recycling someday. Roger Nehls is our liaison with Republic and will be asked to pursue the possible transition.

New Business:

Water main break: There was another break, in July, on Indiana Road. It was due to 90-year-old pipes corroding. Strittmather fixed it for $1600. A road repair in that area is still pending.

Sewer problems on West Virginia Road: Sewer problems were reported by James and Jane Rohrbaugh and a clog was confirmed by Strittmather. Strittmather recommended we use "Franklin" to snake out the line. A motion (Richardson/Weber) was passed to hire Franklin for 8 hours ($1500) to snake as many lines as possible. The Sewer Maintenance Fund will be tapped to pay for this.

Task List: A motion (Peer/Lukens) was passed to implement the task-list based approach to organizing volunteer efforts. A draft task list was discussed. Jane Chidester will finalize the list and organize the sign-up effort immediately. There will be no more community-wide Spring and Fall work days.

By-law change: A draft proposal to change the board size from 12 to 9 was discussed. Community feedback will be solicited.

Possible Board meeting: A meeting of the Board may be called on short notice in the coming weeks to vote on new members resulting from some pending internal property transfers.

Next Board Meeting: October 25, 2014 at 10:00 AM.

Respectfully Submitted,
Tom Eshelman
Secretary


Board of Trustees Meeting
Heidelberg Beach Association
July 19, 2014

Present: Bill Hertzer (President and newly re-elected trustee), Dick Castele (Treasurer), Barbara Weber (Secretary),Tom Eshelman, Rick Herwerden, Jan Peer, David Rohrbaugh, Mark Hayman (retiring trustee and vice-president), Jane Chidester (newly elected trustee), Scott Welch (newly elected trustee)

Absent: Bill Richardson (newly re-elected trustee), Nancy Lukens, Sharon Chidester

New Officers: Mark Hayman presided over the election of a new president. The new president presided over the election of other officers and the rest of the meeting.

President: Jane Chidester
Vice President: Rick Herwerden
Secretary: Tom Eshelman
Treasurer: Dick Castele

Executive Committee: The above four officers plus Scott Welch, Bill Hertzer, and Jan Peer.

Real Estate Officer (non-voting member): Mary Chidester

Treasurer’s Report: None because the Annual Meeting preceded this trustee meeting and the annual treasurer report was presented there. Noted—the expected water billing credits related to the leaks last winter are still pending.

Real Estate Report: None

Old Business:

The bare dirt on the hill by the entrance: the history of the problem was reviewed. One last effort will be made to get the area graded and seeded before bringing in professionals. Three trustees (Jane Chidester, Bill Hertzer, and Rick Herwerden) will talk to Harvey and Herb Foote about planning an effort this fall.

  • Char delivered a written version of the motion that she made that was passed at the Annual Meeting instructing the board to actively address this problem.

Pavilion Earth Work: Last year Bill Richardson volunteered to try to get machinery and create a level path and level grassy area near the pavilion for use in the social hour. Three trustees (Jane Chidester, Bill Hertzer, and Rick Herwerden) will talk to Bill about moving forward with this effort.

New Business:

Community Library: A motion was passed (Peer/Welch) to allow for a trial community library as proposed by L. Lackey at the Annual meeting – with an end-date of August 30 (Saturday prior to final church service). The Little Library will be a temporary box, most likely placed on the Ossman (99 Ohio) south stoop.

Audit: A motion was passed (Castele/D Rohrbaugh) to have Jack Corrigan audit the books.

Next Board Meeting: August 9, 2014 at 10:00 AM.

Respectfully Submitted,
Tom Eshelman
Secretary


Annual Membership Meeting
Heidelberg Beach Association
July 19th, 2014

Opening: The meeting was called to order at 10:05 AM. Rev. Richard Henderson opened with a prayer.

Membership Roll Call and Distribution of Ballots: Secretary Barbara Weber recorded the roll of leaseholders by lot numbers. Ballots for the election of the Board of Trustees for 2014-2017 and the By-Laws change were distributed.

Association members representing 65 lots were present and proxies were turned in for an additional 18.5 lots. Hence, a total of 83.5 lots were represented. 50 lots are required for a quorum and 56 lots (2/3+1 of 83.5) are required for a By-Laws change.

Treasurer’s Report: Dick Castele presented the summary of the finances as of the end of the fiscal year (June 30th, 2014). Of the $122,941 total cash assets, $87,699 are reserved for specific uses and $25,915 are unencumbered.

Report of the Nominating Committee: Mark Hayman, Chair of the Nominating Committee, presented the slate of nominees for the Board of Trustees for 2014-2017. They were Mary Border, Jane Chidester, Mary Chidester, Aaron Hamilton, Bill Hertzer (incumbent), Bill Richardson (incumbent), Claudia Springer, and Scott Welch. There were no additional nominations from the floor and nominations were closed (Char Shuman/Martin).

During the year we had a water main break in February which cost $2,832 to repair. This overage to the budget was offset by a reduction in our anticipated costs for property maintenance (beach bank and trees) of $6,657. This reduction was due to the harsh winter which prevented the tree company from bringing their large trucks onto the property.

The Treasurer’s report was approved unanimously (J. Chidester/Nehls).

By-Laws Change: Dick Castele explained and presented proposed changes to the By-Laws.

When the changes to the By-Laws were made in 2008 defining term limits for the Treasurer and the Real Estate Officer, and allowing for these positions to not necessarily require Board Membership, a vulnerability was opened up for those that serve these positions. Board Members are indemnified under our Association’s insurance policy against personal liability in the case of lawsuit. Wording changes are being suggested to ensure those that serve in the positions of Treasurer and Real Estate Officer are also covered under this insurance. The proposed wording changes were posted on the Web Site for advanced review.

Voting: Mark Hayman collected ballots and Char Shuman, Jack Kramer, and Dan Warder served as tellers to count the ballots.

Committee Reports:

Beach Bank (Tom Lukens): The Board has decided to continue with annual maintenance on the beach bank and will hire a complete cut down of the undergrowth each fall.

Boat Club (Jack Kramer): The Boat House will be painted this summer.

Communications Committee (John Macko): We spent $229 of our $300 budget and published 3 hardcopy Sandscribes. Everyone is encouraged to share news items—just contact Jane Chidester or John Macko. We are a “family community” and very much share in each other’s happiness and sorrows.

We are also involved in ongoing efforts to make the documents on the Web site accessible to more devices by converting them to PDF format.

Please keep the Committee informed of all contact information changes: addresses (both E-mail and snail-mail) and phone numbers (both land line and cell). We keep the online version of the Membership Directory current.

CCWW 2013 (Joan Margard): The CCWW is looking for new volunteers. Please contact Joan Margard or Jane Eshelman if you have any interest.

Grounds & Creek (Bill Hertzer): Weed and feed was not applied to the promenade, and the decision was made to suspend further fertilization programs. The Board has also decided against any further clearing of the creek banks, but will continue to hire a complete cut down of the creek each fall (when the Beach Bank is cut down). Many thanks to Harvey and Joyce Foote for all their work and help.

Insurance (Craig Peer): Research was done to ensure that, pursuant to the proposed change in the By-Laws, the Treasurer and the Real Estate Officer would be indemnified under our Association’s insurance policy against personal liability in the case of lawsuit. Erie is still our insurance company at a modest increase in premium.

Real Estate (Mary Chidester): This year there was one lease transfer. Lot 68 on Pennsylvania transferred from Maryanna Vondriska to Angela M. Chidester and Aaron W. Hamilton. We would like to welcome the newest members of our community.

Please remember that any transfer of a lease, including transfers to trusts for estate planning purposes, require the prior written approval of the Board of Trustees. If anyone needs assistance with a lease transfer I am more than happy to help.

Safety & Recreation (Joe Tereshko): There were no safety issues reported this year. The committee thanks Harry and Don Bratton for removing and storing the playground equipment (car) for the winter.

Social Committee (Jan Peer): The Social Committee has organized a series of community discussions, Bible studies, a hot dog roast on the beach, and a movie night. A community potluck was held in the evening after the Annual Meeting. They are eager for more suggestions of activities people would enjoy.

Tennis Club (Ruth Schneider): A new net was purchased for the tennis court. The tennis court is in need of some work. Every company we have worked with is no longer in business. The search is underway for service.

The bank account balance as of June 30, 2014 (end of Fiscal year) is $3,128.05. Please pay dues ($25) by September 1, 2014 (checks made payable to “Heidelberg Beach Tennis Club”).

Tree Committee (Jane Chidester): Tree work was scaled back this past season due to the harsh winter. Thank you to Jane & Jim Rohrbaugh for donating the planting of a new oak by 58 Kentucky.

Over the next few years we will implement a Board approved plan to clean up the edge of the woods along Rt. 6 on the east side of our entrance road and plant a screen of evergreens (similar to other lakefront communities). We would like to fund as much of the project through donations as possible—please let me know if you are willing to help us out.

Zoning & Building (Bill Hertzer): Valerie Murray’s cottage construction is nearly complete. Mary Chidester’s cottage construction should be complete by early fall.

Announcement of New Board Members and By-Laws changes: Barbara Weber presented the names of those who were elected to the Board of Trustees for 2014-2017. They are Jane Chidester, Bill Hertzer, Bill Richardson, and Scott Welch. The changes to the By-Laws passed unanimously.

New Business:

  • Claudia Springer has generously and graciously volunteered to compile our beach’s history as her retirement project. She will serve as the collection point for all of this information, and will then work with John Macko to preserve it on our community Web Site. One of the most valuable treasures of Heidelberg Beach is our history. Our roots and family stories are well worth preserving for the next generations.

    To help, we’re looking for three things: (1) any old photos of the Beach, (2) any memories or history of your cottage, and (3) and any “global” history of the Beach, i.e., stories about the founding or which involve multiple cottages. Please contact Claudia Springer with whatever you have!

  • Jane Chidester shared a Board approved plan for the reorganization of our spring and fall work days. The Board will develop a task list of all of the work that needs to be done. Volunteers will be solicited to take responsibility for these tasks. Volunteers will have the flexibility to complete tasks whenever their schedule permits, but with the parameters that fall work should be done before Halloween and spring work should be done before Memorial Day. More information about this will be presented on the Web Site and in the Sandscribes. This is a trial program, and the Board appreciates your cooperation and feedback over the next year or two to help this program become a success.

  • Char Shuman expressed concern about the muddy slope near Lake Road on the east side of the entrance that has been present for over a year, and proposed that the Board find a solution to this ongoing problem. (Char Schuman/Macko)

  • Linda Lackey expressed interest in establishing a lending library to enable members and visitors to share reading materials. She asked that the Board explore possible locations for a cabinet or facility to hold books.

Adjournment: The meeting closed with the Lord’s Prayer and was adjourned at 10:55 AM.

Respectfully Submitted,
Barbara Weber,
Secretary


InformalBoard of Trustees Meeting
Heidelberg Beach Association
June 14, 2014

Present: Bill Hertzer (President-presiding), Dick Castele (Treasurer), Tom Eshelman, Nancy Lukens, Jan Peer, David Rohrbaugh

Excused or Absent: Barbara Weber (Secretary), Bill Richardson, Sharon Chidester, Mark Hayman, Rick Herwerden, Dick Henderson

(A quorum was not present so no formal business of the Board was enacted.)

Opening: The meeting was opened with a prayer by Bill Hertzer.

Minutes: Minutes from the May 17, 2014 Board Meeting were not read.

Adjunct Trustee Present: None

Treasurer’s Report: The expected water bill credits related to the leaks last winter are still pending. 70-80% credits are expected. There is no way to allocate the water bill overages to specific leaks. Under-spending on the Trees and Beach and Banks budgets should balance out the water overages.

Real Estate Report: None

Old Business:

Real Estate Officer: Bylaw changes will be presented for a vote at the Annual meeting related to designating the Treasurer and the Real Estate Officer as non-voting members of the Board in those cases when they are not elected Board members. This is being done for insurance coverage purposes.

Murray building project: The project is proceeding and there are no problems.

New Business:

Beach and Bank: The new plan is to cut back to one professional cleanup per year in the Fall.

Landscaping: A plan was discussed to push back the wild area to be 15’ further from SR6 on the east end of the property, and plant evergreens in that 15’ strip.

Work Days: A plan was discussed to end the work days and replace them with a list of tasks that people would sign up for and perform independently.

Nominating Committee: The following have volunteered to run

  • Mary Border
  • Jane Chidester
  • Mary Chidester
  • Aaron Hamilton
  • Bill Hertzer (incumbent)
  • Bill Richardson (incumbent)
  • Claudia Springer
  • Scott Welch

Next Board Meeting: July 19, 2014 after the annual meeting.

The annual meeting will be July 19

The meeting was adjourned at 3:00 P.M.

Respectfully Submitted,
Tom Eshelman
Secretary Pro Tem


Board of Trustees Meeting
Heidelberg Beach Association
May 17, 2014

Present: Bill Hertzer (President-presiding), Mark Hayman (Vice-President), Dick Castele (Treasurer), Sharon Chidester, Tom Eshelman, Rick Herwerden, Nancy Lukens, Jan Peer

Excused or Absent: Barbara Weber (Secretary), Bill Richardson, David Rohrbaugh, Dick Henderson

Adjunct Trustee Present: None

Minutes: Minutes from the October 26, 2013 Board Meeting were approved. (Hayman, Castele).

Treasurer’s Report:

  1. Jack Corrigan performed an audit of the year-end June 30, 2013 and 2012 Financial Statements and supporting documentation. In a memo from Jack to the Board dated April 19, 2014 the conclusion stated, “Overall Treasurer Dick Castele did a professional job of keeping records and reporting on the assets, liabilities, and results of operations for the fiscal year. I believe that this year’s financial statements provide a fair accounting for the fiscal year ended June 30, 2013.”
  2. The board discussed two under budget items (Trees and Beach and Banks) and two over-budget items (water line repair and water usage). They balance out approximately, pending final settlement of water usage credits.
  3. The Treasurer’s Report was approved (Peer, Lukens).

Real Estate Report: None

Old Business:

Recycling: Sharon reported on findings-to-date in her investigation of obtaining recycling services for the community.

Real Estate Officer: A change to bylaws is needed in order to add the real estate officer to the HB liability insurance. This will be finalized at the next meeting.

New Business:

Building Committee: A room addition was approved by the Building Committee for 8 Pennsylvania (V. Murray). The board will require architectural drawings, a contractor estimate, and a 10% deposit before Board approval.

Nominating Committee: Mark Hayman will chair the nominating committee. Dick Henderson was appointed to the committee. Terms expiring in 2014:

  • Mark Hayman (cannot run again)
  • Dick Henderson (cannot run again)
  • Bill Richardson
  • Bill Hertzer

Next Board Meeting: June 14, 2014 at 10:00AM. Location: the pavilion. In case of bad weather: Lukens.

The annual meeting will be July 19

The meeting was adjourned at 3:00 P.M.

Respectfully Submitted,
Tom Eshelman
Secretary Pro Tem